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Understanding Course Repetition and Withdrawal

Understanding Course Repetition and Withdrawal

State regulations regarding course repetition and withdrawal were recently modified. These changes affect all California Community Colleges. Colleges are required to implement these changes by Summer 2012!

Enrollments that occurred prior to Summer 2012 which resulted in an A, B, C, D, F, FW, P, NP, or W will count as a course repetition under the new rules.

Change #1 – The Withdrawal Timeline

The withdrawal period will change from the end of the fourth week to the end of the second week. This means that students will begin receiving W's two weeks earlier than in past semesters.  For irregular term courses, the withdrawal date will change from the 25% point to the 20% point.

Change #2 – Limitation On Withdrawals

Regulations now limit the maximum number of withdrawals in any one class to three. Based on historical data this change will likely affect a small handful of students, but given change #1 it is important to understand this new limitation.

Change #3 – Withdrawals Count As Attempts

Under the new procedures when a student enrolls in a class and subsequently withdraws, receiving a "W" on their record, that enrollment will count as a repetition. See course repetition grid below for existing limitations.

Change #4 – Limitations on Repetitions

There are new limitations which restrict the total number of attempts in any one course. See chart below for details.

Course Type: Non-repeatable Courses Repeatable Courses Variable Unit Courses
Description: The majority of courses fall into this category. When students pass a class in this category they cannot repeat the course.

First two substandard grades are alleviated by rule.
Student may enroll in repeatable courses up to 4 times (see catalog).

Under certain conditions, up to two substandard grades may be alleviated by petition.
Student may enroll without limitation up to the maximum number of units listed on the course outline (see catalog).

Under certain conditions, up to two substandard grades may be alleviated by petition.
1st Attempt: If passing (A, B, C, or P), stop.

If substandard (D, F, FW, NP, or W), repeat allowed.
Enrollments resulting in A, B, C, D, F, FW, P, NP, or W count as an attempt. If passing (A, B, C, or P), and student has earned max. units, stop (exceptions listed below).

If substandard (D, F, FW, NP or W) or max units not earned, repeat allowed.
2nd Attempt: If passing, stop. Prior substandard grade is alleviated.

If substandard, student may repeat one additional time with permission from Counseling.
Enrollments resulting in A, B, C, D, F, FW, P, NP, or W count as an attempt.

Prior substandard grade may be alleviated (requires petition; max. of 2).
If passing, and student has earned max. units, stop (exceptions listed below).

If substandard or max. units not earned, repeat allowed.

Prior substandard grade may be alleviated (requires petition; max. of 2).
3rd Attempt: If passing, stop. Both prior substandard grades are alleviated (3rd and subsequent grades are counted).

If substandard, student cannot repeat again unless they qualify for an exception (listed below).
Enrollments resulting in A, B, C, D, F, FW, P, NP, or W count as an attempt.

Prior substandard grade may be alleviated (requires petition; max. of 2).
If passing, and student has earned max. units, stop (exceptions listed below).

If substandard or max. units not earned, repeat allowed.

Prior substandard grade may be alleviated (requires petition; max. of 2).
4th Attempt: N/A Enrollments resulting in A, B, C, D, F, FW, P, NP, or W count as an attempt.

Student cannot repeat again unless they qualify for an exception (listed below).

Prior substandard grade may be alleviated (requires petition; max. of 2).
If passing, and student has earned max. units, stop (exceptions listed below).

If substandard or max. units not earned, repeat allowed.

Prior substandard grade may be alleviated (requires petition; max. of 2).
5th & Subsequent Attempts: N/A N/A If passing, and student has earned max. units, stop (exceptions listed below).

If substandard or max. units not earned, repeat allowed.

Prior substandard grade may be alleviated (requires petition; max. of 2).

Exceptions can be made to the course repeat procedures under the following circumstances:

Significant Lapse of Time – Students may be allowed to repeat a class one time, where the last attempt resulted in a standard grade (A, B, C, P), in order to upgrade or refresh skills and knowledge and a minimum of three years have elapsed since the last enrollment (certain courses may have different time requirements).

Extenuating Circumstances – Students may be allowed to repeat a class one time in order to improve a grade when the previous grade resulted, in part, from a verified accident, illness, or other circumstance beyond the control of the student.

Mandated Training – Students may be allowed repeat a course without limitation in order meet a legally mandated training requirement as a condition of paid or volunteer employment.

Degree, Certificate, Transfer – Students may be allowed to repeat a course one time (max. of three per student) when that course is necessary to meet a degree, certificate, or transfer requirement.

Additional repetitions may be approved by the Academic Council under certain circumstances.

Butte College | 3536 Butte Campus Drive, Oroville CA 95965 | General Information 530.895.2511

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