2013-14 Unit Plan
Counseling

Mission Statement

The Butte College Counseling Department provides a supportive academic environment in which students learn to access and utilize appropriate support services. Counselors are committed to fostering the growth and development of our students by educating them about, and assisting them with, the process of program planning and decision-making regarding their educational, career, and personal goals. Counselors actively initiate and promote avenues for access, retention and student success.

Program Description

The Counseling/Advising Department provides high quality services to potential, current and past students through our commitment to the following objectives:

Getting Here (outreach)
•Provide outreach services (Reg-To-Go, High School Visitations)
•Counsel new students individually by appointment or during matriculation of all new students to the college (START)

Staying Here (retention)
•Provide access to counseling for a student population of approximately 12,000 students pursuing a wide variety of      
 career/transfer and/or personal goals. These goals may include an associate degree, paraprofessional training, certificate, and/or transfer to a four-year college or university
•Maintain access and availability of Counseling Services by providing one-on-one scheduled appointments, in-office “drop- ins”, and front desk “drop-in” (additional time provided for this “quick question” access during peak times), evening and off campus counseling
•Facilitate the early identification of student’s career goals and majors
•Help students: 
     (a) select courses appropriate to their stated academic goals
     (b) select courses appropriate to their abilities 
     (c) select courses in an appropriate sequence
•Facilitate the early identification of those whose goals and abilities indicate that they are potential transfer students. Stay current on transfer requirements, including admission, general education, and major requirements, for the transfer institutions in and out of this region
•Provide workshops and assistance for “at-risk” students, especially those on academic probation or Subject to 
 Disqualification (Readmission, Disqualification, and Probation Workshops)
•Maintain access to Student Educational Plans for all Butte College students
•Establish and/or maintain productive working relationships and partnerships with the campus community (Curriculum  
 Committee, Academic Senate, Academic Council, Early Alert, Club Advising, Standing Committees, Articulation, CTA, FACC)
•Provide and disseminate specialized knowledge of Campus policy, College requirements, and the rules and regulations that govern a student’s progress towards graduation. Ability to interpret, apply, and recommend guidelines for their enforcement
•Provide Specialized Counseling to International Students (International Student Counselor)
•Provide Comprehensive Specialized Counseling to Student Athletes, including interpretations of COA, NCAA and NAIA Rules, and general eligibility at all levels of intercollegiate competition. Advise and assist Student-Athlete Success Program (Student Athlete Counselor). Meet COA regulations by meeting with every student-athlete and filing an education plan by the dates mandated by the COA.
•Provide Specialized Personal Counseling. Assist students in acute emotional distress, providing a general intervention 
 protocol for students in personal crisis who require immediate attention

Moving On (transfer, careers)
•Identify students who are eligible for an Associates Degree, conduct degree audit
•Identify students who are close to transfer, assist with the application, establish General Education certification
•Counselor’s attend conferences and workshops, especially those affiliated with the CSU and UC
•In light of recent California budget crisis, identify fiscal friendly out-of-state (for example,
 Western Undergraduate Exchange consortium) colleges and programs suitable for our students.

Future Development Strategy

Strategy 1



Initiatives
  • Inspiring passion through collaboration
  • Focusing on student success
  • Valuing a culture of learning
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale


    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Increasing student success
  • Establishing new initiatives that support the Strategic Direction
  • Strategy 2



    Initiatives
  • Focusing on student success
  • Valuing a culture of learning
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale


    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Increasing student success
  • Strategy 3



    Initiatives
  • Focusing on student success
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale


    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Maintaining core programs and services
  • Increasing student success
  • Establishing new initiatives that support the Strategic Direction
  • Strategy 4



    Initiatives
  • Inspiring passion through collaboration
  • Focusing on student success
  • Valuing a culture of learning
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale


    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Increasing student success
  • Strategy 5



    Initiatives

    Supporting Rationale


    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Maintaining core programs and services
  • Increasing student success
  • Strategy 6



    Initiatives
  • Focusing on student success
  • Valuing a culture of learning
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale


    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Increasing student success
  • Strategy 7



    Initiatives
  • Focusing on student success
  • Valuing a culture of learning
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale


    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Maintaining core programs and services
  • Increasing student success
  • Strategy 8



    Initiatives
  • Modelling sustainability

  • Supporting Rationale


    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Establishing new initiatives that support the Strategic Direction
  • Strategy 9



    Initiatives
  • Focusing on student success
  • Valuing a culture of learning
  • Enhancing an innovative, responsive, and accountable culture
  • Modelling sustainability

  • Supporting Rationale


    Supporting Rationale Alignment
  • Supports Previous Program Review Recommendations
  • Increasing student success
  • Establishing new initiatives that support the Strategic Direction
  • Required Resources

    Required Resources:

    Hire 3.5 additional counseling FTE:     Cost - $255,000 (includes benefits)

    Justification:

    1. Since 2006 we have lost 3.5 FTE, or 30% of our counseling faculty, to retirement.

    2. Increase counselor availability needed for International Students, students on dismissal and probation status.

    3. Additional veterans’ counseling needed due to an increase in the number of veterans returning to college, most of whom require veterans’ lists, personal contact, and personal counseling.

    4. Increased need for financial aid excessive unit petitions for financial aid students

    5. Title III objectives require:

    • E-advising
    • Increased freshman persistence, increased basic skill completion rates, increased UC transfer rates and increased retention, persistence and success

    The above will necessitate more counseling appointments, more educational plans (e.g. veterans, Financial Aid, CARES), and more probation and disqualification workshops (proven to increase persistence, g.p.a.’s and completion rates.

    6. Increased contacts with high school students

    7. More involvement with academic departments on campus

    8. Increased presentations to basic skills classes

    All of the above require both increased counseling contacts and increased reporting and documentation

    Staff Student Assistance Center:  Cost - $6,500

    The Student Assistance Center was developed to meet the ever increasing need of students during the first week of the semester. This center takes on the overflow of students from a variety of areas within Student Services and provides a “drop-in” place for students to go to obtain assistance that would otherwise be unavailable.

    Hire one Clerk II  Cost - $44,477 (includes benefits)

    Justification: Currently, we have only 2 full-time clerical positions. With expanded functions, including increased responsibilities in START, Title III reporting and documentation, e-advising, web page development and maintenance, an additional full-time clerk is necessary.

    Equipment/Supplies:   Cost - $16,500

    Justification: Each counselor needs to have a computer that is less than 5 years old. We are asked to access much of our resources on-line and given that we have just one half hour to work with a student and relevant information needs to be accessed quickly.

    Current Revenue Stream

    Current Revenue Streams: per GLSA on 07/31/2012

    11.000.706.1.631000

    Revenue source: District wide

    Object code

     

    Allocated budget

    51240

    Chairs and Coordinators   

    5,232

    51260

    Counselors

    727,013

    51460

    Counselors hourly

    302,747

    52120

    Clerical and Secretarial

    77,968

    53100

    State Teachers’ Retire System

    85,387

    53200

    Public Employees’ Retire System

    8,902

    53320

    OASDI – Non-instructional

    4,834

    53340

    Medicare – Non-instructional

    16,138

    53400

    Health and Welfare benefits

    139,012

    53450

    Retiree benefits

    12,400

    53500

    State Unemployment Insurance

    13,912

    53600

    Workers’ Comp Insurance

    18,353

    53900

    Other benefits

    5,590

    54500

    Non-instructional supplies

    1,597

     

     

     

     

    Total expenses

    1,419,085

    11.099.706.1.631000

    Revenue Source: One-time allocation

    51460

    Counselors hourly

    22,203

    53100

    State Teachers’ Retire System

    1,832

    53340

    Medicare – Non-instructional

    322

    53500

    Medicare

                                   278

    53600

    State Unemployment Insurance

    366

       

     

     

    Total expenses

    25,001

    Augmentation Requests

    Original Priority Funded Program, Unit, Area Resource Type Description Account Number Object Code One-Time Augment Ongoing Augment Supporting Rationale
    1 Yes Counseling Personnel Financial Aid Excess Units Petitions 11.000.706.1.631000 51460 $15,000.00 $15,000.00 In July of 2010 the department was fortunate to receive $15,000 in Financial Aid Grant monies to supplement Financial Aid Excess Unit petition appointments during the months of July and August. With that money we were able to see an additional 500+ students who needed these petitions completed in order to receive Financial Aid. Without this money 500 students would not have been seen during this period of time. We received a supplement to our part-time monies for July and August of 2011, again in order to meet the Financial Aid petition need of students.
    Total(s) $15,000.00 $15,000.00