2013-14 Unit Plan
Shipping and Receiving

Mission Statement

Mail Services and Asset Management provides the campus community with a timely and accurate handling, distribution and processing of all mail.  Mail Services will utilize staff and resources in an efficient and accountable manner to meet the District's needs.  We will maintain an accurate accounting of the District's assets both incoming and outgoing property.

Program Description

Mail Services and Asset Management consists of 3.5 FTE technicians and is responsible for dependable delivery of incoming and outgoing mail, shipping and receiving of campus supplies, and tracking the assets of the District.  The staff safeguards postal and receiving rules and regulations in order to reduce liability risks for the District.   The unit maintains an accurate accounting of the District's assets both incoming and outgoing property in order to certify compliance with GASB34/35.

Future Development Strategy

Strategy 1

Optimize mail delivery efficiency and accountability.

Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Changing campus needs require frequent assessment of delivery methods and schedules.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Strategy 2

    Manage disposition of excess and surplus goods.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture
  • Modelling sustainability

  • Supporting Rationale
    Storage of excess goods is inefficient and space consuming, causing a cost to the District. Efficient disposal of these goods benefits the District.  Enforcing proper disposal of District goods reduces legal risks and reduces storage needs.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Strategy 3

    Investigate selling e-waste.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture
  • Modelling sustainability

  • Supporting Rationale
    E-waste is becoming more valuable.  There may be an opportunity for the District to derive income from the e-waste stream.  

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Maintaining the appropriate program and service mix between the main campus and outlying centers
  • Strategy 4

    Establish an equipment replacement program.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process.  Current replacement value of equipment is $25K with the average expected life of 10 years.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Required Resources

    Strategy #4:  Cost is $2,500 annually.

    Current Revenue Stream

    Current revenue stream is $0.

    Augmentation Requests

    Original Priority Funded Program, Unit, Area Resource Type Description Account Number Object Code One-Time Augment Ongoing Augment Supporting Rationale
    1 Yes Shipping, Receiving, Mail & Asset Management Equipment Fund Equipment Replacement Program 110002101677002 56410 $0.00 $2,500.00 All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process. Current replacement value of equipment is $25K with the average expected life of 10 years.
    Total(s) $0.00 $2,500.00