2013-14 Unit Plan
Maintenance

Mission Statement

Maintain the District buildings to provide a safe, positive and appealing learning environment.  

Program Description

Building maintenance consists of six maintenance technicians and the supporting tools and equipment that maintain the building envelope and systems throughout the District.  

Future Development Strategy

Strategy 1

Improve preventive maintenance program to optimize buildings system longevity and serviceability.

Initiatives
  • Modelling sustainability

  • Supporting Rationale
    Preventive maintenance is more cost effective than corrective maintenance. Preventive maintenance extends the life of building systems and maintains or improves energy efficiency.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Increasing student success
  • Strategy 2

    Collect and analyze work order data to maximize efficiency of building maintenance operations.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture
  • Modelling sustainability

  • Supporting Rationale
    Analysis of work order data enables identification of buildings, equipment or facilities that are deficient. This analysis will also enable management to make more efficient use of employee efforts and enhance overall decision making.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Increasing student success
  • Establishing new initiatives that support the Strategic Direction
  • Maintaining the appropriate program and service mix between the main campus and outlying centers
  • Strategy 3

    Upgrade the existing aging building management systems (BMS).

    Initiatives
  • Focusing on student success
  • Enhancing an innovative, responsive, and accountable culture
  • Modelling sustainability

  • Supporting Rationale
    The current BMS is quickly becoming obsolete.  Replacement parts are difficult to find and technical support is minimal.  Modern systems are able to provide a higher level of control leading to greater optimization of energy efficiency, equipment longevity and occupant comfort.  Staff efficiency will also increase as a result of upgrading this system.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Increasing student success
  • Establishing new initiatives that support the Strategic Direction
  • Maintaining the appropriate program and service mix between the main campus and outlying centers
  • Strategy 4

    Provide technican training to increase skill levels, productivity, efficiency and safety. Document and report on training.

    Initiatives
  • Valuing a culture of learning
  • Enhancing an innovative, responsive, and accountable culture
  • Modelling sustainability

  • Supporting Rationale
    Building systems are increasingly more complex, requiring higher levels of training for technicians that maintain these systems. Documentation and reporting allows systematic scheduling of the needed training.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Maintaining the appropriate program and service mix between the main campus and outlying centers
  • Strategy 5

    Employ student assistants.

    Initiatives
  • Inspiring passion through collaboration
  • Focusing on student success
  • Valuing a culture of learning

  • Supporting Rationale
    Much research has shown that students who are employed on campus have a much higher rate of success in their academic careers.

    Supporting Rationale Alignment
  • Increasing student success
  • Establishing new initiatives that support the Strategic Direction
  • Strategy 6

    Leverage input of vendors, consultants and volunteers to assist with maintenance activities.

    Initiatives
  • Inspiring passion through collaboration
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Many outside entities are capable and willing to provide services to the District at low or no cost, thus maximizing the departmental budget.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Strategy 7

    Analyze work schedules to optimize department efficiency and provide increased coverage to support the campus community.

    Initiatives

    Supporting Rationale
    The campus community operates on diverse schedules. There is a need to have the appropriate skills available at the appropiate times.

    Supporting Rationale Alignment

    Strategy 8

    Establish a building condition and needs assessment program to augment the Chancellor's Office current program.

    Initiatives
  • Inspiring passion through collaboration
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Although the Chancellor's Office program provides valuable information, the assessment is not in depth. To provide a more clear picture of the actual needs, additional information is required. The Chancellor's Office is open to incorporating this additional information if it is provided to them.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Establishing new initiatives that support the Strategic Direction
  • Strategy 9

    Establish a fire alarm battery replacement program.

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    The fire alarm systems require battery replacement every five years.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Strategy 10

    Establish preventive maintenance program for maintenance vehicle program.  

    Initiatives
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    Preventive maintenance is more cost effective than corrective maintenance. Preventive maintenance extends the life of the vehicle.

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Strategy 11



    Initiatives
  • Focusing on student success
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale
    A scheduled cycle of painting helps create a clean, healthy and positive physical environment for student and staff success. 

    Supporting Rationale Alignment
  • Maintaining core programs and services
  • Increasing student success
  • Strategy 12

    Repair/upgrade doors at the AHPS building to the Safe Schools hardware.

    Initiatives
  • Valuing a culture of learning
  • Enhancing an innovative, responsive, and accountable culture

  • Supporting Rationale


    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Strategy 13

    Extend maintenance coverage to the Skyway Center to support the District's mission by providing a safe, positive and appealing learning environment.

    Initiatives
  • Focusing on student success

  • Supporting Rationale
    The Skyway Center, which is 52,220 square feet, was added to the District's inventory of buildings. No funds were identified to provide maintenance to this building.

    Supporting Rationale Alignment
  • Resolving health, life, and safety issues
  • Maintaining core programs and services
  • Required Resources

    Strategy #1: Cost $52,500 for annual boiler/chiller inspection and certification; $14.4K for the replacement of the evaporative media at the cooling towers for a total cost of $72K over a 5 year period.

    Strategy #2, 6, 7, & 8: Staff time to implement programs.

    Strategy #3: The upgrade of this system is estimated to have a cost range of approximately $200k - $500k. Currently seeking vendor input.

    Strategy #4:  Cost to provide training is approximately $3K. Keenan and Associates provides some of the needed training at no cost to this department.

    Strategy #5:  Cost to employ one student assistant for a full year is $10,800.00.

    Strategy #9:  Cost to replace batteries in the fire alarm system is approximately $15K District-wide; however, we wish to implment this program on a 5 year cycle for an annual cost of $3K. 

    Strategy #11:  Cost $55,622.00 for 1 FTE additional technician and $10K for materials.

    Strategy #12:  Cost is $65,203.50.

    Strategy #13: Cost $54,831 to maintain Skyway Center @ .3 percent of current replacement value of $18M; Repaint interior of Gym $21K

    Current Revenue Stream

    Strategy #3: Potiental funding through Prop 39.

    Strategy #4: Currently have $569.00 available for training.

    Augmentation Requests

    Original Priority Funded Program, Unit, Area Resource Type Description Account Number Object Code One-Time Augment Ongoing Augment Supporting Rationale
    1 Yes Building Maintenance and Repairs Operating Expenses Fire alarm battery replacement 110002101651000 54500 $0.00 $3,000.00 The fire alarm systems require battery replacement every five years.
    2 Yes Building Maintenance and Repair Operating Expenses Annual Boiler and Chiller inspection and certificaiton 110002101651000 55630 $0.00 $52,500.00 All the boilers and chillers on campus have not been inspected or certified since they have been installed. To maintain the systems and prevent future failure an annual inspection and certification needs to be done. There are 21 pieces of equipment.
    3 Yes Building Maintenance and Repair Operating Expenses Maintain Skyway Center 110002101651000 54500 $0.00 $54,831.00 An additional 52,220 square feet has been add to the space for building maintenance to maintain with no additional on-going dollars to support it. The standard baseline for setting a maintenance budget is .3 percent of current replacement value of $18M.
    4 Yes Building Maintenance and Repairs Operating Expenses Training 110002101651000 55200 $0.00 $2,500.00 Building systems are increasingly more complex, requiring higher levels of training for technicians that maintain these systems.
    5 Yes Building Maintenance and Repair Operating Expenses Replace cooling tower infill rators 110002101651000 55630 $0.00 $14,400.00 The District's cooling towers must have their evaporative media replaced on a regular schedule to maintain efficiency. There is a total cost of $72,000 over a 5 year period.
    6 Yes Building Maintenance and Repairs Facilities Repair/Upgrade Doors at AHPS to Safe School Hardware 110002101651000 $65,203.00 $0.00 Repair/upgrade classroom and office doors at the Allied Health building to the Safe Schools hardware. The hardware on the classrooms and offices are not only failing due to condition of the hardware they also do not meet the safe school hardware program the District has been working to implement on all our buildings. Significant safety and security issues if the Allied Health building is required to go into a lock-down mode.
    7 Yes Building Maintenance and Repairs Equipment Upgrade the existing aging building management systems (BMS). 110002101651000 56610 $500,000.00 $0.00 The current BMS is quickly becoming obsolete. Replacement parts are difficult to find and technical support is minimal. Modern systems are able to provide a higher level of control leading to greater optimization of energy efficiency, equipment longevity and occupant comfort. Staff efficiency will also increase as a result of upgrading this system. Actual cost is projected to be $200K to $500K. Prop 39 money may be available for this item.
    8 Yes Building Maintenance and Repairs Personnel Student Assistant 110002101651000 52368 $0.00 $10,800.00 Much research has shown that students who are employed on campus have a much higher rate of success in their academic careers.
    9 Yes Building Maintenance and Repairs Personnel Maintenance Technician I/Painter 110002101651000 52130 $0.00 $55,622.00 A scheduled cycle of painting helps create a clean, healthy and positive physical environment for student and staff success.
    10 Yes Building Maintenance and Repairs Equipment Painting Supply 110002101651000 54500 $10,000.00 $0.00 A scheduled cycle of painting helps create a clean, healthy and positive physical environment for student and staff success.
    11 Yes Building Maintenance and Repair Facilities Paint Interior of Gym 110002101651000 56220 $21,000.00 $0.00 The Gym has not been painted for 20+ years. The current logo that was originally painted on the wall needs to be replaced with the new logo. The doors, soundboard, and walls are chipping and need to be painted before causing long-term damage.
    Total(s) $596,203.00 $193,653.00